Tips for a Successful Office Relocation
Wednesday 15 August 2012
Don't let yourself get overwhelmed when planning your business's relocation. Our tips for a successful office relocation can help you plan a smooth relocation for your business.
Moving office is a project, and when you break it down into individual processes and tasks, it becomes much less daunting.
It is also very different from a home move, and requires specialist knowledge to ensure your expensive equipment, important documents and files arrive safely at your new location.
Plan your business relocation early
Before you even decide on a new business premises, create a high-level plan for your office relocation. Decide what you require in your new premises, including space for future growth (even if you're downsizing), if you'll take your existing furniture with you, etc. A well planned office move will ensure minimal downtime for your business and keep both your employees and your customers happy.
The early stages of business relocation is also when you should decide if you have the in-house talent to manage the details of the move or if you should rely on a specialist move manager to project manage all or part of your move. This is one area where skimping and going with the cheapest isn't going to save you money. A specialist business removals company will have the knowledge, expertise and resources to help you plan, coordinate and organise your relocation, allowing you to get on with your business.
Determine your budget early
Once you've decided to move, determine your budget for the move itself as well as your new premises, furniture and fit out. Although your budget may change, having an idea of what you want to spend before you do anything else will help you keep costs down.
Furniture and fittings
Decide if you're going to bring your current furniture with you to your new office location, or if you need new furniture. Frequently, it is much more cost effective to buy new furniture which will be a perfect fit for the space you'll be moving into, rather than trying to make your old furniture fit into a different environment.
You'll also need to consider health and safety and how your furniture, fixtures and fittings will fit into your workspace, in addition to ensuring it suits the image you want to project for your employees and visitors. If you decide to have new furniture, be sure to talk to your office removals company about disposal of your redundant furniture.
Declutter and archive
Use this opportunity to assess what items you really need to store in your office, taking up expensive floor space. Many companies discover they're able to reduce the amount of files maintained in their offices by destroying out-of-date files, securely shredding confidential files which are no longer needed and storing documents in an offsite archive storage facility.
Consider your technology
Coordinate your telecommunications and IT relocations early. Many businesses overlook this crucial part of their relocation until the last moment, only to find that their telecommunication and broadband providers can't hook up their new service for two or three months. Moving your business also provides an opportunity to evaluate your telecommunications and IT providers, and perhaps find a more competitively priced solution.
Communicate and get involved
Communication with both employees and your customers is crucial to ensuring a successful move. Employees may feel anxious about the move, and wonder what changes this will mean for them and their jobs. By keeping your staff informed on the specifics of your company relocation, you can alleviate their fears and maintain productivity.
Customers will be impacted by your move, and should be notified of the change in address, telephone number, etc. Let them know what the move means - or doesn't mean - for them.
Moving your business can be a fantastic opportunity to renew your business, lift staff morale and productivity. Take advantage of all of the resources available to ensure your office removal is a success.
Article by: Shelley Slater